The Early Learning Coalition of Palm Beach County (ELCPBC) is seeking an accomplished individual to serve as its Chief Financial Officer (CFO). The ideal candidate will have experience with managing financial operations in the nonprofit sector and ideally with finance/accounting experience in the early care and education field. The CFO will have overall managerial responsibility for the ELCPBCs' accounting, budgetary, purchasing and serves to support all operations and programs. The CFO will serve as part of the Executive Leadership Team. Candidates must have proven experience managing the financial and accounting departments for a similar nonprofit, early care and education or education sector organization. The CFO will carry out all executive duties and responsibilities which are listed, but not limited to the general position description below.
The Chief Financial Officer (CFO) is responsible for all aspects of the financial operations for the agency. Reporting directly to the Chief Executive Officer (CEO), the CFO provides accounting, budgetary, operational, and programmatic support to all agency programs and activities. The CFO directly oversees and supervises the financial/accounting staff as directed by the CEO. The CFO serves as an active member of the Executive Leadership Team, as an active advisor to the CEO, helping to implement the agency's vision and mission.
Essential Duties and Responsibilities:
- Oversee the day-to-day accounting and financial operations of the agency.
- Review and approve budgets for the agency as a whole, individual programs and new/proposed/expanded services, including the preparation of budget revisions as needed.
- Effectively maximize funding among federal, state, local, donor restricted, and unrestricted sources based on time or use restrictions.
- Prepare, analyze, and present monthly financial reports for the agency, its programs, and activities.
- Report on financial results and issues to the CEO and Board of Directors.
- Oversee and review the preparation of all program financial reporting required for funding sources.
- Oversee the agency's banking activities and relationships, as well as actively manage cash flow to ensure it meets agency needs.
- Participate in the negotiation and execution of agency contracts with funding sources.
- Manage and develop accounting control systems and policies to ensure the timely production of accurate and compliant accounting information and financial reports.
- Monitor changes in legal, regulatory and administrative environments and update changes in policies as needed to maintain compliance while maximizing operational and financial results.
- Manage the risk analysis process.
- Review efficiency/effectiveness of current costs, seeking approaches to lower costs where possible and consistent with required quality levels.
- Serve as the agency's primary liaison with its independent and other Auditors to ensure all audits are completed smoothly and in a timely manner.
- Other duties as required to fulfill this role.
Required Knowledge, Skills, Abilities and Other Characteristics:
- General accounting and financial reporting procedures in accordance with, accounting principles generally accepted in the United States of America, Government Auditing Standards and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements of Federal Awards, as well as State of Florida Chapter 10.650, Rules of the Auditor General.
- State of Florida's contract/grant budgeting/reporting procedures and requirements, State of Florida Reference Guide for State Expenditures.
- Current education sector environment and trends.
- General office software, particularly Microsoft Office Suite, Excel, and accounting software packages.
- MIP Not-For-Profit Fund Accounting System, preferred
- Supervise staff, develop job descriptions, and provide performance evaluations and improvement plans.
- Analyze and solve problems effectively and efficiently.
- Communicate effectively both verbally and in writing, to varied audiences with applicable messages.
- Work well with, and be responsive to the needs of, internal and external customers, including the Board of Directors, funding sources, and other partner organizations.
- Manage priorities effectively to meet deadlines and demonstrate multi-tasking skills.
- Assimilate new information and technology.
- Foster and cultivate opportunities and partnerships.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- This position requires successful completion of the level 2 background screening standards as set forth in 435.04, F.S. and drug screening as the Coalition is a drug-free workplace.
- Valid Florida driver's license is required, a good driving record and automobile insurance, as required by the Early Learning Coalition driving policy.
- Management positions require daily attendance on time and as scheduled and ability to work flexible hours when required and the ability to work some nights and weekends to fulfill workload requirements.
- Designated work location is Boynton and office hours are Monday - Friday from 8:30 am to 5:00am.
Education and Experience:
- Undergraduate degree from an accredited college or university in a related field, or extensive training/experience in a related field and bachelor's degree; Master's degree preferred.
- A minimum of Seven (7) years of senior management experience with organization with operations in excess of $200 million per year and over 100 employees in the early care sector, preferably with a non-profit agency.
- Managerial experience with non-profit social service, education or early care and education sector, providing services under contract with the State of Florida is a plus.
- Certified Public Accountant (CPA) license preferred.
Basic understanding of how to troubleshoot computer and internet issues. Must be tech savvy overall, using cloud-based systems, IOS, Windows 8 and 10, with proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook). Knowledge of general office procedures of basic operational tasks, including answering phones, using email, using computerized and online systems to perform daily work.
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